Located in the Civic Center, the Accounts Payable (AP) division is responsible for all payments made by the City of Carlton, except payroll and debt management. The AP team coordinates the city fiscal offices to ensure accurate and timely vendor payment. Our team works closely with vendors, city departments, and community partners to maintain smooth financial operations. We are committed to transparency and efficiency in all financial transactions. The division also maintains the AP records and systems to assist management in required governmental reporting.
The City follows a four-stage procedure: receive, entry, review, and payment of invoices within 30 days as illustrated in this flow chart.
Accounts Payable responsibilities:
- Processing all payments to vendors
- Responding to vendor inquiries
- Setting up new vendor accounts
- Providing information on account and payment status
- Receiving and processing W-9s
- Providing 1099 NECs and MISCs
The City's billing address for all invoices and W-9 is:
City of Carlton
Attn: Accounts Payable
191 E Main St
Carlton, Oregon 97111
If you are a vendor requesting specific information, please call 503-852-7575 or email accountspayable [at] ci.carlton.or.us (accountspayable[at]ci[dot]carlton[dot]or[dot]us).
If you are a vendor interested in a current project please visit our Bids & RFP's page.