Accounts Payable

The Accounts Payable (AP) division is responsible for all payments made by the City of Carlton except payroll and debt management. The AP team coordinates the city fiscal offices to ensure accurate and timely vendor payment. The division also maintains the AP records and systems to assist management in required governmental reporting. The division is located in the Civic Center.

        Accounts Payable responsibilities:

• Processing all payments to vendors
• Responding to vendor inquiries
• Setting up new vendor accounts
• Providing information on account and payment status
• Receiving and processing W-9s
• Providing 1099 NECs and MISCs

The City follows a four-stage procedure: receive, entry, review, and payment of invoices within 30 days. The flow chart below illustrates this process:

The City's billing address for all invoices and W-9 is:

City of Carlton
Attn: Accounts Payable
191 E Main St
Carlton, Oregon 97111
 

If you are a vendor requesting specific information, please call 503-852-7575 or email accountspayable@ci.carlton.or.us.

If you are a vendor interested in a current project please visit our Bids & RFP's page.

*Please note that the Civic Center is temporarily located at 945 W Grant Street.