INVITATION TO BID: 2018 Paving Projects

NOTICE OF INTENT TO AWARD

Bid Opening: Sealed Bids will be received by the City of Carlton, at 191 E. Main Street, Carlton, Oregon, 97111, until 2:00pm, August 8th, 2018. Bid shall be in clearly marked “City of Carlton – 2018 Paving Projects” and shall be delivered to Dennis Durham, City Manager at City Hall on or before the above Bid date and time. No faxed or emailed quotes will be considered. Bids will be publicly opened immediately thereafter and recorded. First-Tier Subcontractor Disclosure Statements must be filed on the same date by no later than 4:00 PM.

The Work consists of four schedules.

• Schedule 1: Grind and install 1-1/2” level 2 asphalt pavement overlay to approximately 27,000 square feet of residential street. Work also includes surface preparation, leveling course application, sawcutting, bar stop restriping, manhole rim adjustment, compaction, testing, erosion control and traffic control.
• Schedule 2: Grind and install 1-1/2” level 2 asphalt pavement overlay to approximately 11,400 square feet and pavement rehabilitation to approximately 224 square feet of residential street. Work also includes surface preparation, leveling course application, sawcutting, compaction, testing, erosion control and traffic control.
• Schedule 3: Install 1-1/2” level 2 asphalt pavement overlay to approximately 3,200 square feet and new level 2 asphalt pavement to approximately 2,200 square feet of residential street. Work also includes leveling course application to create a crown and provide positive drainage. Also surface preparation, sawcutting, compaction, testing, erosion control and traffic control.
• Schedule 4: Install 1-1/2” level 2 asphalt pavement overlay to approximately 1,500 square feet and new level 2 asphalt pavement to approximately 750 square feet of residential street. Work also includes leveling course application to create a crown and provide positive drainage. Also surface preparation, sawcutting, compaction, testing, erosion control and traffic control.

Documents: Digital copies of the solicitation documents may be obtained from the City of Carlton’s consultant, Tetra Tech, by contacting Brooke Harrison at brooke.harrison@tetratech.com or 503.598.2515. In addition, specifications, including bidding documents and conditions of the agreement, may be reviewed at the following offices:

• Carlton City Hall, 191 E. Main Street, Carlton, OR 97111
• Salem Contractor's Exchange, 2256 SE Judson Street, Salem, OR 97309
• DJC Plan Center, 921 SW Washington Street, Suite 210, Portland, OR 97205
• SW Washington Contractor Association, 7017 NE Highway 99, No.214, Vancouver, WA 98665

Bid Procedures and Conditions, Bid Forms, Drawings, Specifications, and other Documents, collectively referred to as Bid Documents, may be examined at the following location: City of Carlton, 191 E. Main Street, Carlton, Oregon 97111 between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, except legal holidays.

Pre-Bid Conference: A non-mandatory pre-bid conference is planned for this project on August 1st, 2018 at 9:00 am at the Public Works Building. The pre-bid conference will include a site visit. All Bidders are strongly encouraged to attend.

Oregon Public Contracting Law: Bidders are required to comply with applicable biddings and contracting procedures, rules, and regulations. This includes requirements for timely submission of the First-Tier Subcontracting Form and compliance with wage rate requirements. BOLI wage rates shall prevail. Bids will not be received or considered unless the Bidder is licensed by the Construction Contractors Board as required by ORS 279C.365(1)(k).

Bid Security: Each Bid must contain a statement as to whether the Bidder is a resident bidder, as defined in ORS 279.029. Each proposal must be submitted on the prescribed form and accompanied by a Bid Bond payable to the City of Carlton in an amount not less than five percent (5%) of the Bid amount.

Owners Reservations: Bids may be held by the City of Carlton for a period not to exceed sixty (60) days from the date Bids are due for the purpose of reviewing Bid Documents and investigating qualifications of Bidders. The City of Carlton reserves the right to reject any or all Bids for good cause, or any or all Bids upon a finding of the Owner that it is in the public interest to do so, to waive any irregularities, and to accept that Bid from the lowest responsible Bidder, which is in the best interests of the City of Carlton.

Questions: For information regarding this project, contact Brooke Harrison at 503.598.2515.